Turn Paper Into Data Your Teams Can Use
End-to-end document imaging, data capture, and archiving that turns paper, film, and fiche into secure, searchable digital records.
Paper Still Slows the Back Office
Applications, claims, loan files, contracts, and records still arrive on paper or sit in boxes, microfilm, and file rooms. Every piece that waits to be opened, sorted, or keyed delays a decision, a payment, or a customer response, and every filing cabinet takes up office space and creates compliance risk. OSG’s Document Scanning handles the full process, from mailroom and document prep through scanning, data capture, and output, so your records become secure, accessible digital files that flow into the systems your teams already use.
For clients using OSG Return Mail Handling, returned pieces, both response and undeliverable, flow straight into the same scanning workflow, so returned mail becomes captured, actionable data instead of a pile on someone’s desk.
What You Get
Document preparation
Mailroom services, PO boxes, mail opening, staple removal, document repair, and sorting by document type.
Scanning for any media
High-speed, book, flatbed, and large-format scanning, plus microfiche, microfilm, and aperture cards.
Data entry & capture
Full-page or field-based OCR, barcode recognition, full-text search, and key & verify double-keying.
Output & archiving
Indexed images and metadata delivered to your systems, as a data file, or to a secure online access site.
How It Works
Four steps, one workflow.
01. Receive & prepare
Mail and records are received, opened, prepped, and sorted, with every piece logged in our internal tracking system.
02. Scan
Paper, books, large-format drawings, microfiche, microfilm, and aperture cards are converted to digital images.
03. Capture & verify
OCR, barcode recognition, and data entry with up to 99.5% accuracy, backed by advanced quality control.
04. Deliver & archive
Images, index, and metadata are delivered to your systems or stored on OSG’s secure online site, with reporting and exception handling.
What changes when paper goes digital
99.5%
data accuracy with key & verify double-keying
6 formats
from paper and books to microfilm and aperture cards
End-to-end
mailroom to archive with one accountable partner
Industries We Serve
Built Around Your Records and Regulations
From county land and vital records to loan files, claims, patient records, and student transcripts, OSG scans and captures the documents your industry runs on, with the security and compliance requirements that come with them.
Common Questions
What types of documents can you scan?
Nearly any record type, including land and vital records, loan files and signature cards, insurance applications and claims, hospital and prescription records, student transcripts, contracts, AP/AR, HR and payroll files, and class action documents. We handle paper of any size, books, maps and large-format drawings, microfiche, microfilm, and aperture cards.
Does this integrate with our existing systems?
Yes. We deliver index files, metadata, and images in the formats you need, ready to be ingested into your existing imaging or content management systems. You can also choose a data file only, images only, or access through OSG’s secure online site.
Can you scan our returned mail too?
Yes. Many OSG clients pair Document Scanning with Return Mail Handling. Both response and undeliverable returns are scanned as part of the same managed workflow, so you get the images, captured data, and address-correction reporting together, with no separate handoff.
How do you protect quality and sensitive information?
Every job is monitored with an internal tracking system and advanced quality control, with redaction and imprinting available. Documents are handled in line with the security and compliance requirements of your industry, from banking and insurance to healthcare and government.
Find Out What Paper Is Costing You
Let’s map where paper is slowing your operations and what it would take to digitize it.